Overview:
The AR clerk will be a key contributor to the accounts receivable process, ensuring timely and accurate invoicing, collections, and reconciliation.
If you are a self-starter with high attention to detail, you will be a good fit for this Accounts Receivable Clerk position, which handles 200+ invoices a week.
Essential Duties & Responsibilities:
Ensure proper onboarding of new customers; ensuring full set of documents obtained (W9, resale certificate, new customer forms, wholesale agreement etc.
)
Participate in the credit review process for all new accounts and periodic credit reviews of current customers
Completing new customer creation and maintaining current customers in various business applications (Salesforce, Quickbooks)
Generate accurate and timely invoices, ensuring billing accuracy and send invoices to customers
Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
Verify discrepancies and resolve clients billing issues
Send due date reminders and contact clients to ensure timely receipts of payments
Generate weekly cash receipts reports, including but not limited to, weekly aging reports, budget vs actual cash receipts reports
Partner with external auditors during audits to ensure timely submission of requested supporting documentation
Build positive customer relationships and address inquiries promptly
Collaborate with internal teams for issue resolution and process improvement
Ensure compliance with company policies and accounting standards
Qualifications:
2+ years of relevant experience in accounts receivable
Solid understanding of basic accounting principles, fair credit practices and collection regulations
Proven ability to calculate, post and manage accounting figures and financial records
Demonstrated analytical skills in basic accounts receivable and accounting policy
Foundational knowledge in cash application
Comprehensive knowledge of commercial collections
Proficiency in Microsoft Office with strong Excel skills
Experience with ERP systems (Quickbooks/Salesforce preferred but not necessary)
Detailed and have the ability work independently
Customer service orientation and negotiation skills
High degree of accuracy and attention to detail
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