Job location: New York, NY 10010 – after onboarding there is an expectation this person will be able to work from home on a hybrid basis (3 days in the office / 2 days at home)
Salary Range: $110,000 to $140,000 + bonus (up to 15%- eligible in 2025)
Benefits: Medical, Dental, Vision, 401(k) with match, PTO, paid parental leave, manager dining program, company discounts
Education / Certifications: Associates or Bachelor’s degree highly preferred.
Required Experience:
5+ years of related experience in payroll practices, auditing, and procedures.
Previous experience in a supervisory position.
Previous experience processing payroll in a multi-state environment
Previous experience within the restaurant/hospitality industry (i.
e.
– processing tips)
Experience processing payroll in the U.
S.
and Canada
Strong working knowledge of Microsoft Office Suite
Preferred Experience:
Ceridian Dayforce HCM/Workday experience is highly desired.
Job Description
The Head of Payroll leads the payroll functions for all North America locations, ensuring accurate and timely payroll administration, compliance with relevant regulations, and proper maintenance of payroll records.
Manages and oversees the end-to-end payroll process, including data entry, timesheet review, calculation of wage and tips, benefits and deductions, and approval of off-cycle payrolls
Manages the team: hires, schedules, delegates tasks, provides training and motivation, and drives performance
Liaises with the Human Resources teams, both in stores and in the Corporate Office, to ensure accurate and timely communication
Works with the payroll provider to understand tax requirements, changes in wage and tax laws, and other regulatory changes that may impact the payroll
Implements process improvements and internal controls to the payroll process
Stays up to date with applicable payroll laws, regulations, and best practices, ensuring compliance with all federal, state/provincial, and local requirements in our HRIS system – Ceridian Dayforce
Runs standard payroll reports and produces custom payroll reports and queries on Dayforce; coordinates the interface of Dayforce data into other software systems
Generates post-payroll reports for the US and Canada on a weekly and monthly basis
Completes month-end, quarter-end, and year-end finance payroll reports and reconciliations as needed, checking for accuracy and completeness for W-2 purposes
Determines payroll liabilities
Balances the payroll accounts by resolving payroll discrepancies
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Performs audits of the payroll system data to ensure accuracy of pay information
Performs other duties as required or assigned
Qualifications
Associate’s or Bachelor’s Degree
6+ years of related experience, including 2+ years administrating multi-state payrolls, preferably in CA, NY, MA, IL, PA, NJ, CT, NV, FL
2+ years of experience in a supervisor position
Proficient with WFM, Payroll, Pay Group, Pay Policy, Pay Codes, Check Templates, Entitlement, Holiday Groups, vacation accruals, retirement plans, and payroll taxes
Experience in HRIS systems, Dayforce/Ceridian preferred
Experience with Canada payroll, Ontario preferred, knowledge with ROE filing
Experience with inter-departmental labor allocation
Knowledge of general ledger entry, uploads, and accruals
Strong working knowledge of payroll practices, auditing, and procedures
Solid working knowledge of Microsoft Suite, in particular Excel
Ability to work independently with exceptional accuracy within strict deadlines
Sense of urgency, reliability, and flexibility
Exceptional analytical, organizational and problem-solving skills
Excellent communication, motivation, and team-building skills
Ability to act with discretion in managing confidential information
Experience with hospitality payroll or tip calculation preferred
Experience with business registration in new jurisdictions preferred
CPP certification preferred
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