Basic Information
Location
NY NY 100 W 33rd
Posted Date
31-Jan-2024
Agency
BX Design Group
Department
Finance - Client
Job Number
41533
Job Type
Regular
Posting Locations
United States - New York, New York
Work Arrangement
Regular - Hybrid
Job Description
JOB SUMMARY
The Client Finance - Analyst is the day-to-day contact for the financial and operational matters detailed below under close supervision and guidance.
The Client Finance - Analyst acts as a junior representative of agency finance and interacts regularly with Account Management and Integrated Production teams as well as agencies' shared service center.
The Client Finance Analyst is responsible for proactive job cost management and for the successful completion of the tasks below for their assigned clients in addition to ad hoc projects as assigned.
The Client Finance - Analyst must understand and comply with client contracts as they relate to compensation, billing, compliance, financial reporting, reconciliation and other deliverables.
JOB DUTIES & RESPONSIBILITIES
Job maintenance (opening, closing, and locking jobs as appropriate).
Proactively manage all billable and non-billable jobs (including media).
Monitor, open, and close jobs.
Work with agency teams to collect and enter estimates.
Follow up on estimate approval status and necessary revisions.
Manage and report on estimate vs actual for all jobs, taking appropriate action when WIP is at risk.
Monitor OOP expenses and prepare necessary job-to-job expense transfers.
Monitor open purchase orders and ensure vendor invoices are received timely.
Monitor cleared and uncleared media and notify teams as appropriate.
Continually manage WIP exposure.
Monitor labor hours against correct jobs and prepare transfers as appropriate.
Effectively communicate job numbers to teams as appropriate.
Communicate areas of concern and follow up until resolved.
Schedule and lead monthly billing/job status meetings.
Coordinate monthly billings with shared service center - ensure billing is completed timely and within client billing deadlines, check invoices for accuracy, and ensure the integrity of client billing contract requirements.
Monitor AR collection - pursue timely collection with continuous client follow-up and escalate collections issues as necessary.
Financial Reporting
Prepare and analyze monthly Accounts Receivable (AR) and Work in Process (WIP) reports.
Prepare monthly Unbillable Reports and necessary journal entries.
Ad hoc reporting and miscellaneous client-specific duties as required.
Adhere to IPG policies (SP&Ps) and procedures.
EDUCATION
Bachelors- Business Administration
REQUIRED/PREFERRED
1 year
Accounting/Finance
KNOWLEDGE & SKILLS
Microsoft Excel
Proficient in advanced functions and formulas to perform VLOOKUP, pivot tables, charts, and graphs data.
Salary
$50,000 to $57,500 annually.
The salary range for this position is noted within this job posting.
Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.
For U.
S.
Job Seekers It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law.
EOE/AA/M/D/V/F.
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